How To Store Your Files For Getting More Done in LessTime

File Storage

Looking for files on your computer?  I’m sure you’ll agree that searching for files on your computer is a great time waster!

So, let’s first define where we should be storing our files be it : word documents, PDFs, course materials, blog posts, emails sent & received, photos, etc. as they should never be saved to the Desktop or in the Download folder.

Nowadays, keeping all files on a single hard drive is not practical; also because many people need to have access to documents and information when they are away from their desks.

Keeping in mind that we need to protect ourselves from a hard drive failure, a glass of wine spilled onto the laptop, heat damage while driving or computer being stolen, having an external and cloud backup for all our files is a priority for any business.

You’ll be grateful you kept your files safe with powerful online storage if ever a crash occurs.

Cloud Storage

For my part, I’ve always been hesitant about ‘cloud’ stuff, but with the advancements of modern technology making it safer, new forms of password protection help to safeguard digital files and documents.

You probably heard about these great cloud storage providers: Google Drive, Dropbox, iCloud, AmazonS3.

GOOGLE DRIVE

Google Drive is one of the slickest, fullest-featured, and most generous cloud storage and syncing services, with excellent productivity suite collaboration capabilities. [PC MAG REVIEW]

Your Gmail account automatically comes with storage space on Google Drive. It is great for team collaboration and works from any devices.

One of its benefit is that only the files that you own will count against the storage quota. In other words if you receive a file of 3 MG, it will not count against your quota, as you do not own it.

Google Drive is best when you are using the native apps in the Google Suite. If you are using non-Google apps such as Microsoft’s Word, Excel, Power Point etc, then it is best to use Dropbox.

DROPBOX

Dropbox is a cloud-based productivity tool that enables users to save, manage and store documents, files or pictures across the cloud and share them with others as needed. By creating and editing your work directly in Dropbox, you will spend less time switching between apps or searching for files which will definitively benefit your business.

Dropbox application is compatible with Mac, Windows and Linux systems and can be downloaded and used on any smartphone. It is free up to 2G of storage space, easy to use, reliable file-syncing and storage service with enhanced collaboration features.

It’s an ideal platform for backing up information. This means that if your computer crashes or you lose your smartphone, you can easily use Dropbox to access all the files that were in them.

But it’s more expensive for a 2T storage space and less integrated than platforms like Google Drive, iCloud, and OneDrive. [PC MAG REVIEW]  In Dropbox, no matter what files you share, you are impacting each shared members quota.

iCLOUD

The iCloud Drive file-syncing and storage service is worth using, especially if you’re committed to Apple’s ecosystem, but it doesn’t quite measure up to the competition from Google and Microsoft.

If you use Apple’s devices and office productivity apps, iCloud Drive is an attractive choice, because it’s tightly integrated with them on all supported platforms. It also works respectably on Windows computers and the web.

However, if you use Android devices or you want a fuller-featured online productivity apps, you might be better off with Google Drive.

AMAZON S3

Amazon Simple Storage Service (Amazon S3) is an object storage service that offers industry-leading scalability, data availability, security, and performance. You can use Amazon S3 to store and retrieve any amount of data at any time, from anywhere.

You can store an infinite amount of data in buckets. Upload as many objects as you like into an Amazon S3 bucket. Each object can contain up to 5 TB of data. Each object is stored and retrieved using a unique developer-assigned key. Download your data or enable others to do so as you can grant or deny access to others who want to upload or download data into your Amazon S3 bucket.

Pricing for Amazon S3 is designed so that you don’t have to plan for the storage requirements of your application. Most storage providers force you to purchase a predetermined amount of storage and network transfer capacity: If you exceed that capacity, your service is shut off or you are charged high overage fees. If you do not exceed that capacity, you pay as though you used it all.

Amazon S3 charges you only for what you actually use, with no hidden fees and no overage charges.

Cloud storage typically works with any computer, regardless of which operating system you use. The companies don’t have the kind of customer service that backup companies provide because the services they offer are much simpler—these aren’t meant to help you restore your entire system after a ransomware attack or flood.

NOTE-TAKING APPS

And for anything else like small notes you might want to use any of the note-taking applications available such as  Evernote, Google Keep, Apple Notes, Microsoft One-Note or simply, a Word document.

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I’m a digital marketing specialist and entrepreneur Janice Dugas and it would be a pleasure to connect with you! If you’re new to the world of organization mastery and web visibility, check my START HERE page for guidance. You’ll be amazed how what I share can impact the growth of your online business! Come onboard to increase your visibility, credibility, and profitability.